Private Tours for Groups

Tours can be organised on a private basis for Groups of all sizes.

A 2 hour private walking tour for a Group of up to 19 people with an English speaking guide costs £140 (plus entrance fees for colleges) or £150 for a Guide in another language.

Tailor-made Walking Tours

Our knowledgeable and highly trained Blue and Green badge Guides have a wealth of specialist knowledge enabling us to tailor a tour on wide range of themes to suit your groups requirements.

To discuss your requirements, please call the Walking Tour Team on 01865 686 442 or email us on officialtours@experienceoxfordshire.org.

Description

Private Group Tours

Private Group Tours can be organised on a private basis for groups of all sizes, from groups of 1 to 100 (and more if booked well in advance).

A private walking tour for a group of up to 19 people with an English speaking Guide costs £140 (plus entrance fees for colleges, which are optional and payable on the day) for up to 2 hours. For groups of more than 19, more Guides can be booked.

Foreign Language Guides are available at the cost of £150 per 2 hour tour for up to 19 people (plus entrance fees) for up to 2 hours. Again more guides can be booked for larger groups (and we can book both English and Foreign Language guides for the same tour).

(Please note that the tour fee is the same for any length of tour up to 2 hours. For some groups, a 1.5 hour tour is optimum.)

We can also now offer for June, July, August, and September 2017 a Chinese Translator to accompany Mandarin speaking groups for the fee of £45 per hour.

Tailor-made Walking Tours

Our knowledgeable and highly trained Guides have a wealth of specialist knowledge enabling us to tailor a tour on wide range of themes to suit your groups requirements.

To discuss your requirements, please call the Walking Tour Team on 01865 686 442 or email us on officialtours@experienceoxfordshire.org  to let us know:

  • size of your group*
  • the date of your visit
  • preferred time
  • what you would like to see – college visits
  • and any special interests

 

*In some cases, where the group size is only just larger than 19 people and would prefer to stay together, we can book just the one guide (by special arrangement) and charge for the number of people over the Group size limit of 19. The charge is one nineteenth of the tour price (£7.36 approx in English or £7.86 approx. in another language).

Alternatively see below for more details and information.

Our wide range of popular tour themes you can chose from includes:

  • Alice’s Tour
  • American Tour
  • Architecture Tour
  • Bampton Tour
  • Children’s Stories Tour
  • CS Lewis and JRR Tolkien
  • Downton Abbey Film locations including Bampton and Cogges Manor Farm
  • Gardens of Oxford Colleges Tour
  • Harry Potter and Alice in Wonderland
  • Inspector Morse, Lewis and Endeavour Tour
  • Literary Greats Tour
  • Medieval/Tudor Oxford Tour
  • Oxford Film Sites Tour
  • Oxford Past and Present – Introductory tour of the City and University
  • Religion at Oxford Tour
  • Science at Oxford Tour

If you wish to combine up to 2 or 3 Tour Themes, this is normally possible (depending on the availability of the specially trained Guides).

If your and/or your group have any special interest related to Oxford not mentioned here, please do ask as our specialist guides can cover a huge range of interests, from historical and political through to arts and crafts, and famous students of Oxford, and the latest architectural developments in the City.

Languages

Currently we can offer tours in a wide range of Languages (for £150 per guide for up to 19 people).

  • Danish
  • Dutch
  • French
  • German
  • Hungarian
  • Italian
  • Russian
  • Spanish

For foreign visitors and students of English, specially trained guides (£140 per Guide) can offer the following levels of English, in line with curricular and grammatical levels:

  • English for Beginners
  • English for Intermediates
  • Advanced English

Mandarin Interpreter

We can now also offer Chinese Translation service for Mandarin speaking Groups of up to 25 people, with a Blue or Green Guide booked through us. The fee for the Translator is £45 per hour.

College Information:

College entrances are not included in the tour fee as they are optional and payable on the day, directly to the college. Please see a List of  College Entrance fees 2017 for Guidance.

Please advise us of which colleges if any you would like to include on your tour, so that we can inform the guides who will book in advance if necessary.

For Christ Church you need to book directly, which you must do by email via tourism@chch.ox.ac.uk. They will give you an entrance time and you pay on the day for your group.

Information for Groups

See the officially designated Coach Drop off and Pick up points on this map.

 

 

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Additional information

BOOKING TERMS AND CONDITIONS

• A booking form needs to be completed to book a tour.
• Your contract for your tour will be with one or more members of the Oxford Guild of Guides.
Experience Oxfordshire Limited acts as agent of members of the Oxford Guild of Guides.
• Experience Oxfordshire Limited will allocate the appropriate number of those members as your guide(s) to conduct your tour and these Terms and Conditions will apply.
• Your booking will be accepted when Experience Oxfordshire Limited has booked your guide(s) and issued an invoice to you for your tour at which point and on which date the contract for your tour shall come into existence.

Payment

Full payment of the invoice must be made at least 5 working days before the tour takes place.
Please quote your invoice number when making payment.
You may pay by one of the following methods:
1. By credit/debit card.
We do not accept American Express or Diners Card.
2. By cheque.
Please send a cheque payable to Experience Oxfordshire Limited for the full amount due with your booking form. Cheques must be in pounds sterling and drawn on a British bank.
3. By bank transfer.
Please note that you will need to cover all the costs. Please ensure you give the Tour/Invoice number as reference and send us a copy of the Remittance Advice for the bank transfer, as without this, we are unable to confirm your tour.

Confirmation of Booking

By completing the booking form, you agree that all written communications with you by Experience Oxfordshire Limited will be made by email to the address specified in your booking form. Bookings will be confirmed by email after payment is received. Receipts will be sent only on request. Agents – please ensure you send a copy of these Terms and Conditions and the booking form to your group leaders.

Cancellation

If a booking is cancelled a cancellation fee of 20% of the total amount of the booking will be charged.
If less than 7 days’ notice is given when cancelling a tour or a guide booked for a tour, or if the group fails to arrive, the total amount of the tour fee will be retained to pay the guide(s).

Changes to bookings

A minimum of 5 working days’ notice in writing must be given for any changes to your tour. For a change of date and/or time a £15 fee will be charged. If on the day of the tour the group size differs from that stated on the booking form and it is more than 19 people per guide, the guide(s) will not take the additional tour delegates.

Late Arrival

A group arriving late for a tour will have that time deducted from their tour. Guides will wait at the meeting point for 45 minutes. They will then wait at the Visitor Information Centre OX1 3AS for a further 1 hour and 15 minutes i.e. until the tour was scheduled to end. No refunds will be given for late arrivals. In case of delay, groups must make every effort to contact the Walking Tours and Groups Team on +44 (0)1865 686 441.

Limitation of Liability

• Except as set out in these Terms and Conditions, all warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from this contract.
• Experience Oxfordshire Limited acts as agent for your guide and it shall under no circumstances whatever be liable to you, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, for any loss or damage arising under or in connection with your tour.
• Nothing of this conditions shall limit or exclude liability of Experience Oxfordshire Limited for death or personal injury caused by its negligence.

Complaints

Any complaint about a tour or your guide should be notified to Experience Oxfordshire acting as agent for your guide. Experience Oxfordshire will handle the complaint on behalf of your guide in accordance with its complaint procedures but as Experience Oxfordshire Limited acts only as agent for the guides, it accepts no responsibility for the conduct of your tour.

Foreign Language Tours

Although every effort will be made to find foreign language speaking guides, this may not be possible. The Walking Tour Admin Team will arrange for English speaking guides instead. If you have specified that this is not acceptable the tour will be cancelled.

English Tours for Groups of Foreign Students

Guides can be booked to match the English level of the group: beginners or intermediate.
Please specify the level required in the booking form. We advise a 1.5 hour tour for beginners.