Festival and Projects Officer – IF Oxford

Feb 19 2021

Role title: Festival and Projects Officer

Reporting to: Festival Director

Responsible for: Developing and delivering communications, content and events for the 30th science and ideas Festival in Oxford in October 2021.

Location: Operations are based in Oxford, all team members are currently working from home, using zoom, Microsoft and other tools. We anticipate a mix of remote and office-based working in the future with travel to meetings across Oxfordshire as required.

Terms: Full time (up to 37.5 hours/week; part time available) contract until January 2022.

Payment: £21,000–£26,000 (pro rata based on annual rate and experience)

Closing date for applications: Monday 15 March 2021 (at 11.59pm)


The role

The Festival and Projects Officer, working with a full time Festival Director and Festival Manager, is responsible for developing and delivering communications, content and events for the 30th science and ideas Festival in Oxford in 2021.

IF Oxford, the science and ideas Festival in Oxford, is managed and operated by an independent charity, with a Board of Trustees and a small team of staff and volunteer professionals, which bring in others to support PR, marketing and evaluation as needed.

Over the past few years IF Oxford has presented programmes of 100+ events as an annual opportunity for people to explore complexity, fun and learning across science and arts.

During October 2020, IF Oxford hosted an online season of activity, connecting topics in creative ways, developing individual skills and enriching society, with a focus on families and people who don’t normally think ‘science is for me’. The inspiring programme attracted 21,000 digital visitors, bringing together the scientific and artistic creativity of 450 contributors within 100 events.

The role will require flexibility in working pattern, particularly in the final planning stages and delivery of IF Oxford in October 2021.

IF Oxford is aiming to further diversify its team and if you think you have something to offer that doesn’t fit this role description, we still want to hear from you. We welcome applications from all sectors of society, particularly from candidates with a connection and knowledge of our target area of Southeast Oxford, or people from multicultural communities or with no Higher Education background.

Informal enquiries: please email info@if-oxford.com with “ASSOCIATE” in the subject line and we may arrange an informal phone call.

Other benefits

Pension and statutory paid leave.

Contribution of £15 per month to mobile phone data plan and a laptop computer, if required.

Key Tasks

We are keen for the postholder to develop this role according to their skills and interests, and the main responsibilities are:

  • Planning and development (~15% of role)

To include topic research, recruitment of presenters and content, and develop events and materials to engage audiences under the broad definition of science and creative ideas.

  • Event management (~15% of role)

To include (physical) venue or (digital) platform logistics planning and implementation, presenter liaison, volunteer support and deployment, audience and event management, event recording, editing and publishing, and events feedback and reporting.

  • Communications (~35-40% of role)

To include a year-round social media presence on the IF Oxford Facebook, Twitter, Instagram, YouTube, Linked-In and other accounts with the aim of supporting and developing our audience, volunteer and other stakeholder relationships.

  • Infrastructure administration (~10-15% of role)

To include updating and maintaining the www.if-oxford.com website, our contact management packages and associated data security requirements, and managing physical assets as needed.

  • Production and Marketing (~10% of role)

To include contributing to developing the Festival brochure and leading on implementing its distribution alongside other Festival marketing collateral and materials.

  • Projects (~0-10% of role)

To include leading on new and existing projects from recruitment of partners and ideas, and management of budgets and processes from marketing to Festival integration and their reporting.

We do not expect all suitable candidates to have experience of project management, in which case we will support your development in this area.

  • Other (~5% of role)

Deputising and supporting the Festival Manager and Director as required with occasional duties.


The role holder will be expected to:

Pro-actively strengthen IF Oxford’s profile and reputation among audiences and stakeholders, acting as a professional representative of IF Oxford.

Maintain awareness of your own and others’ health and safety, data security and wellbeing (including emotional, physical and public health, and Safeguarding), complying with the responsibilities and policies of the charity.

Cooperate with others working on IF Oxford, including those in the team, its Trustees, freelancers, product or service suppliers, volunteers and contributors or other stakeholders, especially at busy times or on specific areas of expertise. This may include flexible working hours (often compensated by ‘time off in lieu’ for weekend working and other instances.)


For more info and to apply click HERE